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Please take some time to read
this page, it includes some important information regarding the call for
entries. To view an answer, click on the question you wish to have answered.
QUESTIONS OVERVIEW
If you do not find the answer you are looking for, please contact us.
QUESTIONS/ANSWERS
1 • When will the next Rencontres Internationales take place?
Answer:The dates for the next Rencontres Internationales are available on our web site, on the INFORMATION page.
2 • Does the “art-action” web site exist in multiple languages?
Answer: YES, on the main page you will find links to our site in French, English, German and Spanish.
3 • If I am
not a French or a German citizen, can I send one of my works?
Answer: YES, you can send a work no matter what country you live
in and no matter what country you originate from. The festival's programming
is international.
4 • Can I
make SEVERAL WORK PROPOSALS?
Answer: YES, any individual or organization can make one or several
proposals for the festival's programming.
5 • Is the
call for entries FREE?
Answer: Proposals are FREE. Proposing one or several works is free,
no matter how many proposals you make, their origin or their length.
6 • What CONDITIONS must be met in order to submit a work?
Answer: All submissions to Rencontres Internationales must have been produced in the two years preceding the festival, and must not have been displayed publicly in Paris. It is important to read the "Call for entries information" which is available on the entry form.
7 • What TYPES OF WORKS can I propose?
Answer: The call for entries is open to Film, Video, and Multimedia cycles, without any restrictions placed on genre or duration. Works from other domains are also accepted.
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FILM AND VIDEO - any film and video format
• Video / Experimental video
• Fiction, exp. fiction / Short, middle and full length
• Documentary, exp. documentary
• Experimental film
• Animation
MULTIMEDIA
• Multimedia installation, video installation
• Net art, online work
• Multimedia concert, multimedia performance |
8 • How does one REGISTER an entry?
Answer: You may choose between two types of registration (please choose either one OR the other):
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL:
• Proposals should be sent by mail, with a printed entry form to fill in online. You must fill out the online entry form, print it, sign it and include it in your package with the required documentation (DVD, texts, images, etc. - specifics on what documentation to include can be found on the entry form).
• PLEASE NOTE : if you wish to submit multiple entries, you must fill out ONE ENTRY FORM PER ENTRY. An entry without a form is an entry that we will not be able to consider.
• For schools, distributors, and production companies: those
organizations (ONLY schools, distributors, and production companies) that
would like to submit MORE THAN 10 PROPOSALS are not obliged to
fill in the online entry form.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
• Before to fill in the entry form, you must post on the web the required material: video + synopsis or presentation text + biography + filmography and/or exhibition list. In other words, your video must be uploaded on a web site (like Vimeo, Youtube, Dailymotion, or a personal web site) and your texts must be available on a web page. We strongly recommend to use the online service offered by VIMEO www.vimeo.com: it is free, it allows to create an access password, it is respectful of the video resolution, it offers a description text area where you may paste the text material.
• When the required material (video + synopsis or presentation text + biography + filmography and/or exhibition list) will be available online, then please fill in the entry form here. You will have to enter in the entry form the web links of the required material.
• Material sent by email is not accepted.
• IMPORTANT: Video web plateforms where you can upload your video (Vimeo, Youtube, Dailymotion) often limit the size of a file to upload. For example, a free account on VIMEO has a limit of 500 Mo per video file to upload. We advise to use .MP4 video file format that has an interesting rate of compression/quality. Or you may use the .VOB file of a DVD of your work. The .VOB file is in the 'VIDEO-TS' folder of the DVD. You will just have to copy the .VOB file on your computer, then to change its extension .VOB to .MPEG. Then you will be able to upload it, and it will be playable. |
9 • WHAT FORMATS can I use to submit an entry?
Answer: Submission formats depend on which registration option you choose. You may send your entry by mail (Option 1), or submit your entry/entries on line (Option 2 with Reelport.com):
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL:
In this case:
• ALL film and video copies that are part of your submission must be received on DVD format. For films and videos, no other format will be accepted. No master video will be accepted, nor will originals be accepted.
• PLEASE NOTE: Before mailing anything, verify that your DVD is wholly readable on DVD players that are currently sold, such as those that are sold commercially. PAL/NTSC, DVD-R or DVD+R formats are accepted (preferably, no DVD RW format).
• Audio and multimedia entries are accepted on CD, CD-rom, and DVD.
• PLEASE NOTE : do not attach any labels or stickers to your DVD, CD or CD-rom, as this can interfere with playback.
• Put your DVDs, CDs and CD-ROMs in the mailing envelope without a plastic box or case.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
• In this case, you must send NOTHING by mail, and the submission format consists of the video file that you must upload.
• Before to fill in the entry form, you must post on the web the required material: video + synopsis or presentation text + biography + filmography and/or exhibition list. In other words, your video must be uploaded on a web site (like Vimeo, Youtube, Dailymotion, or a personal web site) and your texts must be available on a web page. We strongly recommend to use the online service offered by VIMEO www.vimeo.com: it is free, it allows to create an access password, it is respectful of the video resolution, it offers a "description" text area where you may paste the text material.
• When the required material (video + synopsis or presentation text + biography + filmography and/or exhibition list) will be available online, then please fill in the entry form here. You will have to enter in the entry form the web links of the required material.
• Material sent by email is not accepted.
• IMPORTANT: Video web plateforms where you can upload your video (Vimeo, Youtube, Dailymotion) often limit the size of a file to upload. For example, a free account on VIMEO has a limit of 500 Mo per video file to upload. We advise to use .MP4 video file format that has an interesting rate of compression/quality. Or you may use the .VOB file of a DVD of your work. The .VOB file is in the 'VIDEO-TS' folder of the DVD. You will just have to copy the .VOB file on your computer, then to change its extension .VOB to .MPEG. Then you will be able to upload it, and it will be playable. |
10 • I would like to submit multiple entries and I would like to send MULTIPLE FILMS OR VIDEOS. Can I record multiple films or videos on the same DVD, or can I upload a file containing multiple works?
Answer:
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL:
• YES, multiple video or film entries may be recorded on one DVD. NOTE : it is essential that you clearly and legibly note the order in which the works are recorded. NOTE: do not attach any stickers or labels to the DVD, as this may interfere with playback. NOTE: you must fill out ONE ENTRY FORM PER ENTRY.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
• NO, the file that you upload for ONE entry must correspond exclusively to the entry (it must not contain other works). If you submit multiple entries, you must therefore upload multiple files (ONE entry = ONE file; TWO entries = TWO files/ etc.) |
11 • THE FORM DOES NOT WORK, I cannot open it.
Answer: In order to access the entry form, you must use either Internet Explorer or Firefox web browsers. Unfortunately, it was impossible for us to make the entry form compatible with all existing web browsers.
12 • What are the DOCUMENTS TO INCLUDE with my entry/entries?
Answer:The documents to include vary, depending on the type of registration you choose (Classic entry form to send in by mail, or entry form with video upload) and depending on the type of work that you are submitting.
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL:
• A list of explanations is available on the entry form.
• ALL of the included texts must be typed (no handwritten texts) and sent in on paper (not on CD-ROM or DVD). They must be in at least one of these languages: French, German, English, or Spanish.
• ALL of the images included must be on paper (not on CD-rom or DVD). They must be printed on a color or black-and-white printer, and on a standard paper size. Images sent by email will not be accepted.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
• Compulsory material that needs to be available online, in order to insert the links in the entry form:
- Video or video documentation of the submitted work
- Synopsis or presentation text of the submitted work
- Biography of the autor(s) of the submitted work
- Filmography and/or exhibition list of the autor(s) of the submitted work
• Optional extra material is possible. You may add in the entry form up to 3 extra links.
• Text material must be in at least one of these languages: French, German, English, or Spanish.
• Before to fill in the entry form, you must post on the web the required material: video + synopsis or presentation text + biography + filmography and/or exhibition list. In other words, your video must be uploaded on a web site (like Vimeo, Youtube, Dailymotion, or a personal web site) and your texts must be available on a web page. We strongly recommend to use the online service offered by VIMEO www.vimeo.com: it is free, it allows to create an access password, it is respectful of the video resolution, it offers a "description" text area where you may paste the text material.
• When the required material (video + synopsis or presentation text + biography + filmography and/or exhibition list) will be available online, then please fill in the entry form here. You will have to enter in the entry form the web links of the required material.
• Material sent by email is not accepted.
• IMPORTANT: Video web plateforms where you can upload your video (Vimeo, Youtube, Dailymotion) often limit the size of a file to upload. For example, a free account on VIMEO has a limit of 500 Mo per video file to upload. We advise to use .MP4 video file format that has an interesting rate of compression/quality. Or you may use the .VOB file of a DVD of your work. The .VOB file is in the 'VIDEO-TS' folder of the DVD. You will just have to copy the .VOB file on your computer, then to change its extension .VOB to .MPEG. Then you will be able to upload it, and it will be playable.
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13 • How do I SEND IN my entry or entries ?
Answer:
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL
OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL:
With this form, entries are accepted only by post, in an envelope, and accompanied by a completed “entry form,” dated and signed, and with ONE FORM PER ENTRY, as well as any other documents attached.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
With this form, the entry is submitted on line and on line only, with ONE FORM PER ENTRY. Nothing is to be sent by mail. |
14 • (Classic entry form, for use with regular mail) Where can I find the postal MAILING ADDRESS for Rencontres Internationales?
Answer: Our contact information is on our web site on the CONTACT page.
15 • What is the DEADLINE to send a proposal?
Answer:
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OPTION 1: WITH THE CLASSIC ENTRY FORM, FOR USE WITH REGULAR MAIL
The submission deadline for the Rencontres Internationales is July 31, 2012. This is the sending deadline, or the date on the postmark. Using expedited or express mail is therefore NOT necessary. If you send in your entry after the deadline, your entry will be considered as part of our permanent call for entries for the programming to be presented in 2013. A call for entries is in effect the rest of the year, allowing you to submit entries throughout the year. Entries are only accepted by mail; no personal delivery or other forms of delivery are accepted. Received entries without a postmark will not be taken into consideration.
OPTION 2: WITH THE 100% ONLINE ENTRY FORM (WITHOUT POSTAL SENDING):
The submission deadline for the Rencontres Internationales is July 31, 2012. This is the deadline for registering the entry form on our web site. If you register your entry form after the deadline, your entry will be considered as part of our permanent call for entries for the programming to be presented in 2013. A call for entries is in effect the rest of the year, allowing you to submit entries throughout the year.
• Documentation per email is not accepted. |
16 • Is there a GUARANTEE OF CONFIDENTIALITY with regard to the personal information provided during the registration process, and what form of INSURANCE will be used for our works?
Answer: Rencontres Internationales guarantee the confidentiality of all personal information. In accordance with French law (loi informatique et liberté du 6 janvier 1978), you have the right to correct or modify personal information pertaining to yourself at any time. Films and videos in their presentation format, as well as completed installations, are insured by Rencontres, as long as they are in the trust of Rencontres.
17 • (With the classic entry form, for use with regular mail) How can I get RECEIPT CONFIRMATION of my entry/entries?
Answer: You will receive an email confirming the reception of your work(s) within two months after the event at the latest, sent to the emai address that you indicated in the "entry form".
18 • How can I find out about the PROGRAMMING, and whether my entry will be a part of it?
Answer: Responses will be sent by email one month before the beginning of the festival.
19 • If my entry is accepted to be part of the programming, what kind of SUPPORT can I expect?
Answer:The Rencontres Internationales handles technicle needs for installations, performances, and concerts. Fee is offered for performances, installations and concerts. Films and videos receive a support with translation and subtitling. The Rencontres Internationales invites the programmed artists and filmmakers depending on its budget. They arrange the presence of professionals, in order to support new distributions and new projects.
If you do not find the answer you are looking for, please contact us. |
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